Email Templates
Recital
Hello,
Miss Cierra here, I hope you're having a fantastic week so far!
I'm reaching out to confirm which recital show you’ll be attending. [Dancer’s Name] will be receiving a special award, and we want to be sure you're in the audience to share in the surprise and celebration.
Please let us know by May 31st whether you’ll be attending the recital on Sunday, June 15 Matinee, Sunday June 15 Evening or Monday, June 16.
This award is a surprise, so please help us keep the secret, your dancer shouldn’t know they’ll be receiving anything ahead of time.
Looking forward to hearing from you!
Thanks,
Cierra Rohde
Hello,
My name is Cierra Rohde, and I’m the owner of Dance Directions, a local dance studio dedicated to building confidence, creativity, and community through movement. Each year, we celebrate the hard work of our dancers with a year-end recital, a special event that brings together families, friends, and supporters from across the Sea to Sky region.
As part of this celebration, we create a beautifully designed recital program featuring class photos and our full show lineup. These programs are cherished by families and often kept as keepsakes for years to come.
We’re currently inviting local businesses to purchase ad space in the program. It’s a fantastic opportunity to promote your services to a large and engaged local audience, while also supporting an important cause:
100% of proceeds from ad sales go directly to our Scholarship Fund, which helps young dancers continue doing what they love, regardless of financial barriers.
I’ve attached a flyer with full details on ad sizes, pricing, and deadlines. If you’d like to participate or have any questions please feel free to email us or call me directly. We’d be so excited to showcase your business and share your support with our community.
Thank you for considering this opportunity to make a lasting impact.
Thanks,
Cierra Rohde
Hi [Name],
Thank you so much for reaching out we’d be thrilled to include your company’s ad in our recital program! We’ve added you to our list of advertisers.
The total for a (AD SIZE) ad is (PRICE). Payments can be made by credit card, e-transfer, or cheque. Please note that credit card payments include a 3.9% processing fee. Let us know your preferred payment method, and we’ll send an invoice accordingly.
A few quick details:
Our programs are printed in black and white
Please send your ad by May 17th in PNG, JPG, or PDF format
Dimensions for ad sizing are:
Full Page: 8" W x 11" H
Half Page: 8" W x 5.5" H
Quarter Page: 4" W x 5.5" H
Business Card: 3.5" W x 2" H
If you have any questions or need assistance preparing your ad, we’re always happy to help.
Wishing you a lovely week, and thank you again for supporting our dancers!
Thanks,
Cierra Rohde
Hi______,
I’m following up after one of our wonderful parent volunteers dropped off a flyer at your business about advertising in our upcoming Dance Directions recital program. They mentioned you were interested, and I wanted to personally reach out in case you didn’t receive our original email.
Our year-end recital is a special event that brings together our entire dance community to celebrate the growth and accomplishments of our dancers. Each year, we create a beautifully designed keepsake program that includes class photos, the show line-up, and ads from local businesses.
Purchasing ad space is a great way to get your name in front of hundreds of local families while supporting a meaningful cause—100% of ad proceeds go to our Scholarship Fund, helping more kids access dance, regardless of financial barriers.
A few quick details:
Our programs are printed in black and white
Please send your ad by May 17th in PNG, JPG, or PDF format
Dimensions for ad sizing are:
Full Page: 8" W x 11" H
Half Page: 8" W x 5.5" H
Quarter Page: 4" W x 5.5" H
Business Card: 3.5" W x 2" H
I've re-attached the flyer with all the details about sizes and pricing. If you’d like to be part of this, or have any questions, feel free to reach out—I’d love to hear from you.
Thanks again for considering this opportunity to support our dancers and connect with the community!
Thanks,
Cierra Rohde
Recital Website Now Live
We’re excited to announce that our Recital Website is now live! This dedicated page has all the important information you need to prepare for our upcoming recital events.
✨ Click here to access the Recital Website ✨
On the site, you’ll find:
Photo Day schedules and details
Dress Rehearsal information
Recital Day breakdowns (dates, times, arrival info)
Photographer information and how to order photos
Ticket sales and recital tips
… and much more!
Here’s a quick overview of our key recital events this year:
📸 Photo Day – [Update Date]
All yearly program classes will have their photos taken at the studio. Please arrive 20 minutes early in full costume, with hair and makeup ready.
Find your class’s photo time and order info on the Recital Website.
🎭 Dress Rehearsal – [Update Date]
Held at the Eagle Eye Theatre, Dress Rehearsal is an important day for dancers to get familiar with the stage.
Please arrive by [Update Time] in full costume with hair and makeup done. Check the Recital Website for your group’s specific rehearsal time.
🌟 Recital Performances – [Update Dates]
Our Year-End Recital will take place at the Eagle Eye Theatre.
Showtimes:
[Update Date]: [Update Times]
[Update Date]: [Update Times]
Please have dancers arrive 1 hour prior to showtime with hair and makeup completed.
The Recital Website has all the details you need for a smooth and exciting experience!
Thank you for being part of our dance family — we can’t wait to celebrate our dancers’ hard work on stage!
With excitement,
The Dance Directions Team
Reminders
With recital just around the corner, we’re excited to help make this special day even more memorable for your dancer!
You can now pre-order flowers, show programs, photos, and videos through your Parent Portal’s online store. Here’s what’s available:
💐 Flowers
Make your dancer feel extra special with a beautiful bouquet, ready for pickup at the recital. Pre-order today to avoid missing out on this recital tradition!
📘 Show Programs
Our show programs are like a yearbook, featuring photos of all the classes, dancer names, ads from local businesses, and the full show lineup. A wonderful keepsake for the year!
🎥 Recital Video
Can’t make it to the show or want to relive the magic? Pre-order a digital recital video so you can watch your dancer shine again and again.
👉 Log in to your Parent Portal to pre-order now!
Please Note:
Flowers and show programs are available for pre-order only.
A very limited number of flowers and programs will be available for purchase at the recital—pre-ordering is strongly recommended!
We’re so excited to celebrate our dancers’ hard work together!
With gratitude,
The Dance Directions Team
Hi ,
We hope you’re having a wonderful day! This is your friendly reminder that recital tickets go on sale next [Update Day & Date] at [Update Time].
Mark your calendars and visit our Recital Website ahead of time to ensure you have all the details you need for our recitals on [Update Recital Dates]!
👉 Access the Recital Website
🌸 Pre-Order Flowers, Show Programs & Videos
Make your recital day extra special! You can pre-order flowers, show programs, and recital videos directly through your Parent Portal’s online store:
Programs: Like a school yearbook for our dance season! Programs include class photos, dancer names, and the full show lineup. A beautiful keepsake for years to come.
Flowers: A timeless recital tradition. Pre-order your dancer’s bouquet and we’ll have it ready for pickup at the show.
Video: Want to relive the magic? Pre-order a digital video through the online store or purchase at the front table during the event.
✨ Please note: A limited number of flowers and programs will be available for purchase at the recital. Pre-ordering guarantees your items.
✨ This year, all dancers will receive photos taken at recital!
🙌 Volunteer at Recital!
We’re still looking for volunteers to help make our Dress Rehearsal and Recital events run smoothly. Our shows wouldn’t be possible without the support of our amazing volunteer families!
To sign up:
1️⃣ Log into your Parent Portal
2️⃣ Go to the Volunteer page (under the Registration tab or in the app)
3️⃣ Select the position you’d like to help with
If you need assistance, just let us know—we’re happy to help!
We can’t wait to celebrate your dancer’s hard work on stage soon!
With gratitude,
Cierra Rohde
Hi ,
The day is here—recital tickets are officially on sale! 🎉
Tickets tend to sell out quickly, so be sure to grab yours as soon as possible by clicking the button below.
👉 Get Your Recital Tickets Here
Our recitals are just around the corner on [Update Recital Dates], and we can’t wait to celebrate all the hard work, joy, and dedication your dancer has poured into this season.
🌸 Pre-Order Flowers, Show Programs & Videos
In addition to tickets, you can now pre-order flowers, show programs, and recital videos through your Parent Portal’s online store! Here’s what’s available:
Programs: A beautiful keepsake, like a yearbook for the season! Each program includes class photos, dancer names, the full show lineup, and ads from our scholarship sponsors.
Flowers: A timeless recital tradition! Let us handle the flowers so they’re ready for pickup when you arrive at the show.
Video: Can’t make it to the show or want to relive the magic? Order a digital video through the online store or at the front table during the event.
✨ Please note: A very limited number of flowers and programs will be available for purchase at recital. Pre-ordering guarantees your items!
✨ This year, photos taken at recital are included with your pre-order!
🙌 Volunteer Opportunities
We’re still looking for volunteers for Dress Rehearsal and Recital!
Our incredible shows wouldn’t be possible without the support of our amazing parent volunteers.
To sign up:
1️⃣ Log into your Parent Portal
2️⃣ Head to the Volunteer page (under the Registration tab or in the app)
3️⃣ Choose the position you’d like to help with
Questions? Need assistance? We’re happy to help—just reach out!
Thank you for being part of our Dance Directions family. We can’t wait to see your dancer shine on stage!
With gratitude,
Cierra Rohde
Hi ,
It’s almost here! Our Dress Rehearsal is happening in just one week on [Update Date] at the Eagle Eye Theatre. This is an important day for all dancers to prepare for recital and experience the magic of the stage!
Here’s what you need to know:
📅 Dress Rehearsal Details:
Date: [Update Date]
Location: Eagle Eye Theatre
Arrival Time: All dancers should arrive by 11:00 AM in full costume, with hair and makeup done.
What to Bring: All costumes, shoes, and accessories.
The full Dress Rehearsal schedule, arrival details, and tips for the day can be found on our Recital Website:
👉 Visit the Recital Website
✨ A few important notes:
Dress Rehearsal is a closed event—only dancers and volunteers are permitted inside.
Please ensure your dancer arrives on time so we can stay on schedule!
Don’t forget to pre-order your flowers, programs, and videos through the online store in your Parent Portal. Pre-orders help ensure you don’t miss out!
We’re still looking for volunteers for Dress Rehearsal and Recital! If you’d like to lend a hand, you can sign up in your Parent Portal under the Volunteer tab.
Thank you so much for your support! We’re so excited to see our dancers shine during Dress Rehearsal next week!
With gratitude,
Cierra Rohde
Hi ,
It’s almost time to capture some amazing memories—Photo Day is just one week away!
Here’s what you need to know:
📅 Photo Day Details:
Date: [Update Date]
Location: At the studio
Arrival Time: Please arrive at least 20 minutes early in full costume, with hair and makeup ready to go.
The full Photo Day schedule, details on how to order photos, and other important info can be found on our Recital Website:
👉 Visit the Recital Website
✨ Photo Day Reminders:
Check the schedule on the Recital Website to know when your class photos will be taken.
Bring all necessary costumes, shoes, and accessories.
Hair and makeup details for each class are listed in your Parent Portal under the Costumes page. Be sure to review these ahead of time!
This is a great opportunity to practice your recital look—thank you for helping us keep the day running smoothly!
If you have any questions, please don’t hesitate to reach out. We can’t wait to see all our dancers dressed up and ready to shine!
With excitement,
Cierra Rohde
Hi,
We hope you're having a lovely week. We are reaching out as it has reached that time of year where you get to pass on the celebration of your child’s success at Dance Direction.
This is a friendly reminder that the pass along date for the trophy is one week away. Please see the schedule attached on the bottom of the trophy to make arrangements for the trophy to move to its next home. It is really important that each child in the class gets an equal opportunity to celebrate their hard work and achievements in dance. If you have any questions or concerns please do not hesitate to reach out. We are always happy to help.
Thanks,
The Dance Directions Team
Hi,
We hope you're having a lovely week. We are popping in with a reminder that sadly, it is time of the year to say goodbye to the trophy for now and pass it on to its next home.
If you have not already, please reach out to the next person in the schedule noted on the bottom of the trophy to arrange transfer of the trophy as soon as possible. It is really important that each child in the class gets an equal opportunity to celebrate their hard work and achievements in dance. If you have any questions or concerns please do not hesitate to reach out. We are always happy to help.
Much appreciation,
The Dance Directions Team
Hi,
We hope you're having a lovely week. We are popping in with a reminder that sadly, it is time of the year to say goodbye to the trophy for now and return it to our studio office.
This is a friendly reminder that the trophy return date is today. It is really important that all trophies are returned to the studio on time so that we are able to get them ready for our end of the year recital to pass along to this season's receiving class. If you have any questions or concerns please do not hesitate to reach out. We are always happy to help.
Much appreciation,
The Dance Directions Team
Hello Dance Families,
We hope you're having a wonderful week! We're excited to let you know that this season’s recital video is already available!
You can access and download your video using the link below. We recommend downloading it to ensure you have a copy for the future.
Video Link:
If you have any questions or need support accessing the file, please don’t hesitate to reach out. We’re always happy to help.
Thanks,
Cierra Rohde
Hello Dance Parents,
We hope you're having a lovely summer so far! We're excited to announce that the video from our year-end recital has just arrived! If you haven't had a chance to purchase it yet, don't worry, it's not too late. Simply reply to this email with your order and we will add it to your account and send you the link once payment has been received. The video is priced at $21.40+GST. Payment can be made by etransfer or credit card. Please note all credit card payments are subject to a 2.4% processing fee. If you have already submitted your purchase you can expect your video link later today.
We also still have a limited number of our recital programs (Studio Yearbook) available for purchase at $15.25+GST. If you would like to purchase one, please reply to this email to reserve a copy, as quantities are limited.
When replying, please also let us know which recital show you would like:
Sunday evening
Monday evening
As always if you have any questions or concerns please do not hesitate to reach out. We are always happy to help.
Thanks,
Cierra Rohde
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