Hello [Teacher Name],
I hope you’re having a fantastic week! As we prepare for an exciting new season, I wanted to share all the essential information and resources you’ll need to get started. In this email, you’ll find everything you need for a smooth start:
Contract
2026/27 Schedule
Class Manager App (for attendance)
Updated Teacher Handbook
Fun Facts Form (for social media)
Teacher Portal Link (for all teaching resources and updates)
Important Notes for the Season
Contract:
Please sign your contract as soon as possible, and no later than August 30th.
[Contract Link]
Schedule:
Your personal teaching schedule has been added to Google Calendar, and you should have received invites for each class. If anything changes or if you have any questions regarding scheduling, please reach out. I will also keep you updated on any changes to the studio schedule should they arise.
Class Manager App:
To ensure attendance is properly tracked, please use this link to mark attendance for each class. It's crucial that all students are marked as present, absent, or late. Don’t forget to select "attendance complete" once all students are recorded.
[Class Manager Link]
Additionally, QR codes will be available at both teaching stations in each studio for you to scan and quickly access the Class Manager App to take attendance. Be sure to scan the QR code at the start of each class to mark your students.
Fun Facts Form:
Please fill out this form by August 30th so we can share fun facts about you and your classes on social media. We’re hoping to boost class numbers with this! If you’re comfortable with us sharing photos or videos of you teaching or dancing, feel free to send those along.
[Fun Facts Form Link]
Teacher Portal:
Your Teacher Portal remains the same as last season. This portal will be your go-to place for updates, important dates, music uploads, class plans, time-off requests, and more. I’ll be updating it regularly with new resources and information, so make sure to check it weekly.
[Teacher Portal Link]
Communication Preferences:
I work Mondays through Thursdays, with Fridays-Sundays generally being work-free unless something urgent comes up. The best way to reach me quickly is through WhatsApp, text, or call at 604-842-6410. For non-urgent matters, please email me, and I’ll get back to you within 24-48 hours.
Monthly Team Meetings (Mandatory):
Monthly meetings will be scheduled in accordance with the majority of teachers' availability. Please fill out this FORM by August 30th to indicate your preferred times. These meetings are mandatory as part of your contract. They are important, not just for updates but for us to connect as a team. We don't get to see each other regularly, and these meetings will be a great opportunity to build community outside of recital time.
Once a consistent meeting date is chosen, please make sure to respond to the Google Calendar invite no later than 48 hours prior to each meeting. This will allow me to prepare accordingly and ensure that I’m respecting everyone’s time. I ask that you prioritize this response so we can avoid unnecessary scheduling changes.
Time Off Requests:
If you need to request time off during the season, please use the Time Off Request Form in the teacher portal. This helps me track who’s away and ensures we can plan for subs accordingly.
Additional Information:
Summer Time Off: I will be taking some personal time this summer and will be unavailable on the following dates: [Dates]. Please plan accordingly!
If you have any questions or concerns about anything, please don’t hesitate to reach out. I am here to support you in any way I can, and I’m looking forward to another great season of teaching and growing together.
Thanks,
Cierra Rohde
Hi [Teacher's Name],
Thank you so much for your interest in teaching at Dance Directions Summer Camp. I really appreciate you taking the time out of your busy schedule to meet with me. It was a pleasure getting to know you, learning about your passion for dance and working with children, and hearing about your teaching style.
After completing our interview process and giving careful consideration to scheduling and camp needs, we would love to offer you the following teaching hours for the weeks of (DATES)
Teaching Rate: $[Insert hourly rate]/hr
Travel Compensation: $[Insert travel amount] per day of driving
Teaching Hours:
[Insert specific hours or schedule here]
Please let us know if you'd like to accept this offer by [Insert deadline date] so we can finalize our schedule accordingly.
We’re looking forward to the possibility of working together this summer!
Thanks,
Cierra Rohde
Hello [Teacher's Name],
Thank you so much for your interest in teaching at Dance Directions. I appreciate you taking the time to meet with me and share your passion for teaching dance. It was wonderful getting to know you, learning about your approach to teaching, and hearing about your experience.
After completing our interview process and giving careful consideration, we regret to inform you that we are unable to offer you a teaching position at this time. However, we would love to keep your information on file should any future opportunities arise.
Thank you again for your time and interest. We wish you the very best in your endeavours and hope to have the chance to work with you in the future.
Best wishes,
Cierra Rohde
Hi [Teacher First Name],
I hope you’re having a fantastic summer and enjoying some well-deserved rest. I’m so excited to have you back for another season at Dance Directions!
Some of this information may look familiar from last year—but there are a few important updates, new additions, and reminders of systems that were implemented last season but may have slipped through the cracks. Please take the time to read through everything carefully. Everything you need to start the season off smoothly is outlined below and attached. If I’ve missed anything, don’t hesitate to reach out—I’m always happy to help.
Communication & Availability
Here’s a refresher on the best ways to get in touch during the season:
Studio Office Days: [insert days]
In the Studio Teaching: [insert days]
Cierra's Number: 604-842-6410
Studio whatsapp Number: 604-848-9060
Email: Best for things that can wait 24–48 hours.
WhatsApp: Preferred, though regular texting works too.
This season, I’ll be using the studio phone for WhatsApp messages. If your message can wait until I’m next in the office, please send it to the studio WhatsApp number so I can keep all studio communication in one place.
If your message needs a quicker response, please feel free to message my personal number as usual.
We’ll continue using the Facebook Messenger teacher group chat and Teacher Portal for weekly updates.
Mandatory Monthly Team Meetings
Monthly team meetings are mandatory, as outlined in your contract. You're welcome to invoice a $10 honorarium for attending live.
If you can’t attend live, you must still watch the recording (note: honorarium only applies to live attendance).
Please fill out the availability form HERE so we can choose a new time that works for most.
Teacher Portal
I have updated the teacher portal this season. It is no longer on google sites and it is password protected. In the portal you'll be able to find the following:
Weekly updates
Studio events
Teacher deadlines
Photo Day, Dress Rehearsal & Recital info
Teaching resources, music folders, practice video folders
Studio Manual *** PASSWORD:ddstaff*** (This is not complete as it is a seperate website manual so will be updated as the season progresses)
Teacher Handbook
Google Calendar with reminders
https://teacherportal.dancedirections.ca/
Password: ddteam26
I have just transfered everytihng over and updated what needed to be updated but please let me know if anything is missing or something isn't working as it is a new way to deliver this information.
Teacher Handbook
The Teacher Handbook can be found in our NEW teacher portal. Please read through each page before the season begins, especially the code of conduct and studio policies.
Contract & Schedule
Contract: Please review, sign, and return by [Insert Date]
[Insert contract link]
Schedule
If you have yet to receive them, you’ll receive Google Calendar invites for each class. Full studio schedule attached.
Current Class Numbers (subject to change as registrations continue):
[Class 1: X dancers]
[Class 2: X dancers]
[Class 3: X dancers]
Class Manager (Attendance)
QR codes are posted at each teaching station.
Or bookmark this link: https://app.gostudiopro.com/apps/manager/index.php?iid=DD458F15-6150-FE3F-36F9-3B0C08DC37D6
Please mark attendance and click “Attendance Complete” to avoid errors for families.
Trials
Nothing for trials has changed since last season and you should be able to see who is trialing your classes each week. If this is no longer working for you please let me know so we can update what needs to be updated.
Thanks again for being part of the Dance Directions team—we’re so lucky to have you. I can’t wait to get this new season underway. If you need anything at all, I’m here to support you however I can.
Thanks,
Cierra Rohde
Hi [Teacher First Name],
I hope you’re having a fantastic summer and enjoying some well-deserved rest. I’m so excited to have you back for another season at Dance Directions!
Some of this information may look familiar from last year—but there are a few important updates, new additions, and reminders of systems that were implemented last season but may have slipped through the cracks. Please take the time to read through everything carefully. Everything you need to start the season off smoothly is outlined below and attached. If I’ve missed anything, don’t hesitate to reach out—I’m always happy to help.
Action Items
Head Shot, Bio and On Board Form
Communication & Availability
Here’s a refresher on the best ways to get in touch during the season:
Studio Office Days: [insert days]
In the Studio Teaching: [insert days]
Cierra's Number: 604-842-6410
Studio whatsapp Number: 604-848-9060
Email: Best for things that can wait 24–48 hours.
WhatsApp: Preferred, though regular texting works too.
This season, I’ll be using the studio phone for WhatsApp messages. If your message can wait until I’m next in the office, please send it to the studio WhatsApp number so I can keep all studio communication in one place.
If your message needs a quicker response, please feel free to message my personal number as usual.
We’ll continue using the Facebook Messenger teacher group chat and Teacher Portal for weekly updates.
Mandatory Monthly Team Meetings
Monthly team meetings are mandatory, as outlined in your contract. You're welcome to invoice a $10 honorarium for attending live.
If you can’t attend live, you must still watch the recording (note: honorarium only applies to live attendance).
Please fill out the availability form HERE so we can choose a new time that works for most.
Teacher Portal
I have updated the teacher portal this season. It is no longer on google sites and it is password protected. In the portal you'll be able to find the following:
Weekly updates
Studio events
Teacher deadlines
Photo Day, Dress Rehearsal & Recital info
Teaching resources, music folders, practice video folders
Studio Manual *** PASSWORD:ddstaff*** (This is not complete as it is a seperate website manual so will be updated as the season progresses)
Teacher Handbook
Google Calendar with reminders
https://teacherportal.dancedirections.ca/
Password: ddteam26
I have just transfered everytihng over and updated what needed to be updated but please let me know if anything is missing or something isn't working as it is a new way to deliver this information.
Teacher Handbook
The Teacher Handbook can be found in our NEW teacher portal. Please read through each page before the season begins, especially the code of conduct and studio policies.
Contract & Schedule
Contract: Please review, sign, and return by [Insert Date]
[Insert contract link]
Schedule
If you have yet to receive them, you’ll receive Google Calendar invites for each class. Full studio schedule attached.
Current Class Numbers (subject to change as registrations continue):
[Class 1: X dancers]
[Class 2: X dancers]
[Class 3: X dancers]
Class Manager (Attendance)
QR codes are posted at each teaching station.
Or bookmark this link: https://app.gostudiopro.com/apps/manager/index.php?iid=DD458F15-6150-FE3F-36F9-3B0C08DC37D6
Please mark attendance and click “Attendance Complete” to avoid errors for families.
Trials
Trial System – Complete by [insert date]
We use StudioSync for all trial management.
What you need to do by [insert date]:
Log into StudioSync ([insert login link])
Connect your personal calendar (Google, Outlook, or iCloud)
Create a new calendar called “Trials”
I’ll handle the rest of the setup once you’ve completed this step.
Login details:
Username: [insert email]
Password: [insert temporary password]
Thanks again for joining the Dance Directions team—we’re so lucky to have you. I can’t wait to get this new season underway. If you need anything at all, I’m here to support you however I can.
Thanks,
Cierra Rohde
Once Studio Class schedule has been put into google cal and holiday dates have been removed. Send google cal invite to the appropriate teachers
Headshot
Bio
On Board Form - HERE
Studio Pro
Studio Sync
Google Groups
Door Code
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